1. Take Another Look Before You Send a Message
How to avoid embarrassing emails and not send
anything you do not want sent.
2. Do Not Default to "Reply All"
"Reply" is good. "Reply to All"
is better. Right?
3. Keep Emails Short
Do not intimidate recipients with too much text.
4. Properly Format Your Email Replies, and Be
Lazy
Do you think quoting original text in your email
replies perfectly is a lot of work? Don't let the '>' intimidate you! Here's
a very comfortable, relaxed, quick and still clean and compatible way to reply
properly.
5. Write Perfect Subject Lines
Do you make these mistakes in your email subjects?
(The key to getting your messages read is not to be clever.)
6. Clean Up Emails Before Forwarding Them
Forwarding emails is a great way of sharing ideas,
but make sure the original idea is not hidden in obfuscation.
7. When in Doubt, Send Plain Text Email, Not
Rich HTML
Not everybody can receive your fancily formatted
emails. Some may even react furiously. To be safe rather than sorry, send plain
text emails only when in doubt.
8. Don't Forward Hoaxes
Email hoaxes often contain stories that are
intriguing, and sure to irritate. Here's how to spot and stop urban legends.
9. Use Antivirus Software, Keep Up to Date
Make sure you're not spreading worms and viruses via
email or act as a vehicle for spreading spam. All this can be caused by
malicious emails. Fortunately, there's protection.
10. Explain Why You Think What You Forward Will
Interest the Recipient
More and better communication makes better
relationships. Here's a way to spot and share relevant information and foster
ties by forwarding emails and links
11. Do Let People Know Their Mail Has Been
Received
Did the spam filter eat my message? Spare others this
nagging question and let them know you got their email.
12. Ask Before You Send Huge Attachments
Don't clog email systems without permission.
13. Talk About One Subject per Email Message Only
Help make the world less confusing. Try to talk about
one subject per message only. For another subject, start a new email.
14. Punctuation Matters; in Emails Too
Comma, colon, hyphen and semicolon — all exist for a
reason: they make it easier to understand the intended meaning of a sentence.
Don't make life more difficult and possibly less interesting for the recipients
of your emails. Pay some — though not too pedantically much — attention to
punctuation.
15. Use Acronyms Sparingly
DYK? Not everybody knows every acronym, and they
don't save that much time anyway.
16. Resize Pictures to Handy Proportions for
Emails
When your photos look good in your email, you look
good, too! Here's how to make sure your images are not larger than screens and
mailboxes by resizing them in style — online and for free.
17. Writing in All Caps is Like Shouting
Don't shout in your emails (and all caps is so
difficult to read).
18. Be Careful with Irony in Emails
No, really! I mean it. Honestly!
19. Catch Typos by Printing Your Emails
You can often find typos or misplaced commas neither
your spelling checker nor you yourself catch when proofreading on the screen.
20. Avoid Embarrassing Emails
Avoid embarrassing emails by sending them to yourself
only (by default)
21. Set Your System Clock Right
Make sure you don't send messages from 1981. More »
22. In Doubt, End Emails with "Thanks"
If you don't know how to say good-bye at the end of
an email, there's one thing that will almost always be appropriate. Thanks.
More »
23. Where to Put Your Signature
Without a line sub-scripted "sign here",
how do you decide where to place your email signature? Look here. More »
24. Wondering "How to Put That in
Writing", Write "That"
Tell it like it is. Have you noticed how people who
you understand perfectly well when you listen to them become cryptic when they
start writing?
25. Compress Files Before Sending Them via Email
Smaller is more beautiful, at least when it comes to
email attachments. So make files smaller before your send them via email
Useful link:: http://www.getsidekick.com/email-etiquette-tips
